Home adaptations call for proposals - frequently asked questions


Where can I find help on registering for and using Dunhill's online Grants Management System?

We have provided a “how to” guide.  But if you need any further help, please don’t hesitate to contact us.

After you have registered your details on the system, you will be able to access the application form.  We may have more than one scheme open at any one time. The title of this scheme is “Impact of home adaptations on homes of older people”.

What costs will you cover?

Our guidelines reflect the established convention that research grants paid by charities generally cover the costs directly incurred in undertaking a project (termed Directly Incurred Costs by the Research Councils), which in most cases are a major proportion of the total cost of the work to be done. We will not meet ‘overhead’ costs, including the cost of the time of PIs and CoIs and most of those other costs which Research Councils term Directly Allocated Costs, Estates Costs and Indirect Costs (i.e. Full Economic Costs or fECs). Universities receive funding through the Charities element of the Quality-Related (“QR”) Funding distributed by the Higher Education Funding Council as a contribution towards these costs.  A grant awarded by the DUnhill Medical Trust will qualify for support in this way. Proposals for funding should detail carefully all of the relevant directly incurred costs, with reference to the following guidance.

 Eligible staff costs 

  • We will meet directly incurred salary costs, such as salaries of research assistants, whose time can be supported by a full audit trail. The level of salary requested should be fully justified in the case for support. Salary costs should include any increments to which an individual is entitled. Any anticipated future pay awards should not exceed 1.5% p.a. and should be fully justified.
  • We will not meet any portion of the directly allocated salary costs of PIs
  • We will not meet any portion of the directly allocated salary costs of CoIs, except where:
    • They are spending 50% or more of their time directly working on the research project
    • They are staff who are clearly providing institution-wide services and are organised in an appropriate manner (for example, the provision of statistical advice from a statistical services department by staff who are dependent on generating income to cover their salaries).
  • We will not meet any portion of the salary costs of any other academic (lecturer or equivalent), clinical or allied health professional (of equivalent status) or other equivalent employees, unless there is a clear and direct research-related contribution to the project (see first bullet point).
  • We will not contributetowards the Apprenticeship levy.
  • Clinical Trial Unit (CTU) Staff: we may provide a reasonable contribution towards CTU staff participating in the research, providing appropriate justification is given. Please see the section below for more details.

 It is expected that Research Assistants and other staff directly employed on a project:

  • Will normally be employees of the organisation hosting the project (i.e. the organisation employing the PI and/or CoIs).
  • May be employed by other eligible organisations, where their involvement is necessary to fulfil a well-defined purpose, such as provision of specialist analytical services.
  • Exceptionally, these staff may work for other organisations, or as independent specialists, where their involvement is necessary to fulfil a well-defined purpose (such as specialist consultancy advice).

Eligible non-staff costs

  • We will meet approved directly incurred non-staff costs in full (i.e. costs directly attributable to the project), including:
    • travel and subsistence costs
    • small pieces of equipment costing up to £10,000
    • materials and consumables
  • We will justified payments for public involvement at INVOLVE rates
  • We may meet some directly allocated costs with appropriate justification (e.g. the costs of using research facilities such as imaging scanners, infrastructure technician costs etc.)
  • We will not meet overhead costs, typically those identified by Research Councils as Directly Allocated Costs, Indirect Costs and Estates Costs.

Guidance on specific non-staff cost items:

Travel and subsistence costs for PIs, CoIs and staff assigned to the project where these are required by the nature of the work. These will normally be met and should be based on the most suitable and economical form of travel.

  • Conference costs: The costs of attendance at conferences by members of the research team may be met up to a total of £1,000 per grant where this is shown to be of benefit to the research. Requests over this amount will require detailed justification and will only be met in exceptional circumstances.
  • Requests for project-specific items of equipment costing up to £10k may be met but should be fully justified. For requests between £10k and £100k, we will expect a detailed case to be provided and at least a 50% contribution towards the total cost of the equipment from the host institution and/or other funders. Suppliers’ quotations will also be required.
  • We would normally expect the host institution to provide access to major equipment, but where specific circumstances require substantial usage and either the purchase of a major item of equipment specifically for the project, or a contribution to the use of major equipment is requested, a detailed case should be provided, with the University contributing at least 50% of the costs.
  • The cost of materials and consumables required to carry out the proposed research will be met (normally to a maximum of £17,500 per annum) but should be justified with special regard to those categories of overhead costs which DMT will not meet. Estimated figures for consumables/materials are not acceptable and must be itemised.
  • Non-UK costs (for e.g. specialist tests or assays) may be met, on condition that full justification is provided. It will however be the responsibility of the host institution to reimburse the non-UK institution for carrying out such tests.
  • Computers and other IT equipment dedicated to the project may be met, on condition that full justification is provided.
  • Data storage and archiving: we will contribute 50% towards these costs, up to a maximum of £500 per grant.
  • Recruitment costs: we will pay a maximum of £500 towards recruitment costs for staff being supported by the grant.
  • Publication costs: should not be included in applications. In line with our open access policy, grant holders may apply for a contribution towards open access publication fees (on a sliding scale dependent on the size of the grant), once a paper has been accepted by a publisher.
Will the Trust act as research sponsor?

No. All successful research applicants need to provide evidence of the acceptance of the proposed sponsor to undertake this responsibility before a research grant can be confirmed, or provide a nil return stating that the object of the research does not fall within NHS research governance requirements.

Does the Trust have an open access policy?

Yes, as a member of a consortium of biomedical and health research funders, we contribute to the funding of Europe PubMed Central (Europe PMC). You can view it here.

Will the Trust provide funding to cover open access fees?

In line with its Open Access Policy, the Trust will provide a contribution towards the valid costs of open access fees levied by publishers who support the open access model, but demand payment to allow manuscripts to be made available on Europe PMC within 6 months of the official date of publication.

When publishing papers arising from our funded grants, grant holders must also ensure that the Trust is correctly acknowledged.

Does the Trust have a policy on intellectual property rights?

As described in Clause 7 of our Terms and Conditions for Grants, in certain circumstances, we may make any grant offer to support research conditional upon securing an Intellectual Property Agreement (sample at this link) for the sharing of any commercial revenues that may arise as a result of the work it has funded.

When publishing papers arising from our funded grants, grant holders must also ensure that the Trust is correctly acknowledged.

Does the Trust have links to the tobacco industry?

No.  The Trust does not receive or seek funds from any external body and promotes the highest ethical practices in scientific and medical research and fully complies with the Joint Protocol of Cancer Research and Universities UK on Tobacco Industry Funding to Universities (2004).  Please read about our history.

When publishing papers arising from our funded grants, grant holders must also ensure that the Trust is correctly acknowledged.

The Dunhill Medical Trust
5th Floor
6 New Bridge Street
London EC4V 6AB

Telephone: 020 7403 3299