Key things to know about our approach to privacy and why we have this Privacy Notice
The Dunhill Medical Trust is a registered charity with charity number 1140372, registered company number 07472301 and registered office address 5th Floor, 6 New Bridge Street, London, EC4V 6AB. We regard the lawful and correct treatment of your personal information as very important and are fully committed to the principles of data protection, as set out in the General Data Protection Regulation (GDPR) which comes into effect on 25 May, 2018.
Our Privacy Notice will help you understand what information we collect, how we use it, how we protect any information that you give us and what choices you have.
A quick note on terminology
‘Personal data’ means data which can be used to identify an individual and includes information about that individual. When we use the words “we”, “us”, or “our” in this policy, it refers to the Dunhill Medical Trust only.
The Dunhill Medical Trust is defined by the General Data Protection Regulation as a ‘data controller’ which means that we are responsible for how and why personal data is used.
Communicating changes to this Privacy Notice
We may need to change this notice from time to time. If we do so, we will post any changes on this page. If you continue to use services which rely on your consent to process your personal data after those changes take effect, you will be asked to agree to the revised notice. The last changes were made on 28th May, 2019.
Now use the drop downs below to find out more.
You have a number of important rights in relation to our processing of your personal data. You can ask to exercise these rights by emailing firstname.lastname@example.org.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information (or to exercise any of your other rights).
While you can contact us at any time to ask us to update your personal data or information preferences, you may also update your data directly:
We process personal data in connection with our charitable activities.
The General Data Protection Regulation sets out a number of bases on which we may rely for legal processing of data. We use the lawful bases of ‘consent’, ‘contract’ and ‘legitimate interests’.
The lawful bases will differ depending on the nature of your relationship with us. Please select the box below which is relevant to you.
We use ‘consent’ as the lawful basis for processing your personal data in relation to the grant application process and for sending you information about our news and activities. This means you need to agree to us processing your details in order that the application can proceed, and in some circumstances, to information relating to the application being sent outside the European Economic Area. Those circumstances relate to some grant schemes for academic and clinical researchers, where peer review forms part of our grant assessment procedure. You will be advised when making your application if this is the case.
We also use ‘consent’ as the lawful basis for processing your personal data where you have registered your contact details on our Grants Management System or via the Contact Us form on our website and requested that we send you updates about our news and events.
Should a grant application you make to us be successful, we will then rely on the lawful basis that processing is necessary for the performance of the contract with you which will be made with you to enable both us and you to fulfil the obligations relating to the grant award. Similarly, if we enter into a contract with you as a supplier or consultant, we will rely on the lawful basis that processing is necessary for the performance of the contract.
The ‘Legitimate interests’ lawful basis is used for all other aspects of our work. This means the interests of our organisation in conducting and managing our activities in a way that you would reasonably expect, with a minimal privacy impact, and taking into account your rights and interests. For example, for grant-holders, once the obligations of a grant award have been fulfilled, we will retain the information contained in the application for statistical purposes, as set out in the section on data retention periods.
For suppliers and consultants (or potential holders of these capacities), we will retain the contact information you provide to us and use it to contact you in pursuit of our day-to-day activities.
We will use the “Legitimate interests” lawful basis in our dealings with you. This means the interests of our organisation in conducting and managing our activities in a way that you would reasonably expect, with a minimal privacy impact, and taking into account your rights and interests.
While we always include a full list of our grants in our Annual Reports and announce our lists of new awards via our blog and social media, you may access full details at any time at the links on the right of the page.
We publish summary details of our grants for community-based org