What are the lawful bases we use for processing your data?

 

I am grant applicant or I have asked for news and updates from the Trust or I am a supplier or consultant

We use ‘consent’ as the lawful basis for processing your personal data in relation to the grant application process and for sending you information about our news and activities.   This means you need to agree to us processing your details in order that the application can proceed, and in some circumstances, to information relating to the application being sent outside the European Economic Area.   Those circumstances relate to some grant schemes for academic and clinical researchers, where peer review forms part of our grant assessment procedure.  You will be advised when making your application if this is the case.

We also use ‘consent’ as the lawful basis for processing your personal data where you have registered your contact details on our Grants Management System or via the Contact Us form on our website and requested that we send you updates about our news and events.

Should a grant application you make to us be successful, we will then rely on the lawful basis that processing is necessary for the performance of the contract with you which will be made with you to enable both us and you to fulfil the obligations relating to the grant award.  Similarly, if we enter into a contract with you as a supplier or consultant, we will rely on the lawful basis that processing is necessary for the performance of the contract.

The ‘Legitimate interests’ lawful basis is used for all other aspects of our work.  This means the interests of our organisation in conducting and managing our activities in a way that you would reasonably expect, with a minimal privacy impact, and taking into account your rights and interests.  For example, for grant-holders, once the obligations of a grant award have been fulfilled, we will retain the information contained in the application for statistical purposes, as set out in the section below on data retention periods. For suppliers and consultants (or potential holders of these capacities), we will retain the contact information you provide to us and use it to contact you in pursuit of our day-to-day activities.

For suppliers and consultants (or potential holders of these capacities), we will retain the contact information you provide to us and use it to contact you in pursuit of our day-to-day activities.