What personal data might we hold about you?

 

I am a Trustee, committee member (or am an applicant for those positions) or I am peer reviewer

We will hold information that you supply to us as part of your recruitment as a Trustee or committee member and in order to ensure that you receive reimbursement of your expenses.  This information will be treated in confidence and in accordance with the principles of the GDPR.

The personal data we hold on you as a Trustee or committee member or applicant to those positions includes:

  • Your full name and honorifics
  • Your job title
  • Your home address
  • Personal contact details – telephone/mobile numbers and/or personal email address
  • Current and previous job titles and employers
  • Educational qualifications
  • Any further information you choose to supply to us in a curriculum vitae
  • Bank account details (if you have claimed travel expenses)

Once you are appointed as a Trustee or committee member, we will also hold:

  • Date of birth
  • Copies of identification documents (with photographic identification) such as passport or driving licence.

In the case of peer reviewers, we will hold only full name and a publicly available email address in order to contact you in the first instance.  We will gather these from university websites. If you agree to become a peer reviewer, we will ask you to provide:

  • Your full name and honorifics
  • Your job title
  • The name and address of the organisation you work for or are associated with
  • Your email address – in most instances this will be an organisational email address
  • Your telephone number – again, in most instances this will be an organisational telephone number

Your personal data is stored and used only for the intended purpose, and we take steps to collect only the minimum personal data necessary for that purpose.